This is our constitution:

Constitution: Friends of Victoria Park Group

Name

The name of the group is “The Friends of Victoria Park”

Aim

To promote the use of Victoria Park by local people, recognising its social, historical, ecological and horticultural values.

Objectives

  • To promote developments that will improve the park.
  • To encourage community participation in developing the park.
  • To help establish and maintain an acceptable balance between the needs of all park users.
  • To liaise closely with the Victoria Park User Group.
  • To secure funding to sustain the activities of the Friends of Victoria Park Group.

Membership and Membership Fees

Individual membership will be open to all residents of the City of Leicester who have an interest in the development of Victoria Park.

Group membership will be open to groups of park users or other bodies who wish to contribute to the work of the Friends Group, subject to agreement by the Executive Committee.

Individuals and groups may apply to the Secretary of the Friends Group for membership. Applications should be made in writing on the appropriate membership application form. Once accepted by the Executive Committee, membership will apply from the next ordinary meeting of the Friends Group.

Annual membership for individuals is £3 per annum. Annual membership for groups is £20 per annum. Fees will be reviewed periodically by the Executive Committee.
Councillors and Council officers are debarred from membership of the Group but may attend meetings by invitation when they are permitted to speak.

Voting

Individual members living within one kilometre of the perimeter of Victoria Park shall have one vote. Individual Members from outside this area and all Group members will be non-voting. The Executive Committee will decide on voting rights when accepting individual membership, or upon a change of address. Members must inform the Secretary of any change of address.

Executive Committee

The Executive Committee will consist of a Chair, Treasurer, Secretary, and up to two other executive members drawn from the individual voting membership of the Group.
The Executive Committee may unanimously and for good reason terminate the membership of any individual or group, provided that their case has been heard by the Committee before a final decision is made.

Meetings

The inaugural General Meeting will be held in February 2015 followed by an Annual General Meeting in February every subsequent year.

There will be a minimum of four ordinary meetings of the Group each year, the timing of which will be decided by the Executive Committee.

Special General Meetings of the Group shall be held at the written request of 25 per cent or more individual voting members or by the decision of the Executive Committee.

The Executive Committee shall give at least 28 days notice to members of the Annual General Meeting each year and at least 14 days notice of other meetings.

In the event of a tie in the votes cast at any meetings, including Annual General Meetings or Special General Meetings, the Chair will have a casting vote.

The AGM will from time to time consider and approve standing orders for the conduct of meetings and financial regulations.

Receipts and Expenditure

The funds of the Group, including all donations, contributions and bequests, shall be paid into a bank account operated by the Executive Committee in the name of the Group. All cheques drawn on the account must be signed by at least two nominated members of the Executive Committee.

The funds belonging to the group shall be applied only in furthering its aim and objectives.

Amendments to this Constitution

This constitution may be amended by a 2/3rds majority of the voting members voting at an Annual General Meeting or Special General Meeting, confirmed by a simple majority of the voting members voting at a further Special General Meeting held not less than 28 days after the previous meeting.

If a motion for dissolution of the Group is to be proposed at an Annual General Meeting or a Special General meeting this motion shall be referred to specifically when notice of the meeting is given. In the event of dissolution of the Group the available funds of the Association shall be transferred to another body with similar objectives.

Adopted by:

Name:                                      Committee Role:                                             Signature:

Douglas Smith                         Chair

Margaret Lewis                       Secretary

Lawrence Whittaker                Treasurer

Date adopted: 1 March 2014